Jun 09, 2026

Poster Creation and Printing at the University of Rochester V.3

DOI
https://dx.doi.org/10.17504/protocols.io.rm7vz4de4lx1/v3
  • 1University of Rochester Clinical & Translational Science Institute;
  • 2University of Rochester Libraries
  • Yonjong Choi: Writing – original draft;
  • Sarah Siddiqui: Writing – review & editing
  • Moriana Molchanov Garcia: Writing – review & editing
  • Wendy Way: Writing – review & editing
Yonjong Choi
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DOI: https://dx.doi.org/10.17504/protocols.io.rm7vz4de4lx1/v3
Protocol Citation: Yonjong Choi, Sarah Siddiqui, Moriana Molchanov Garcia, Wendy Way 2026. Poster Creation and Printing at the University of Rochester. protocols.io https://dx.doi.org/10.17504/protocols.io.rm7vz4de4lx1/v3Version created by Yonjong Choi
License: This is an open access  protocol  distributed under the terms of the  Creative Commons Attribution License,  which permits unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited
Protocol status: Working
We use this protocol and it's working
Created: June 09, 2026
Last Modified: June 09, 2026
Protocol  Integer ID: 318768
Keywords: poster printing, graphic design, submission process, payment, comprehensive protocol for the poster preparation, poster preparation, poster creation, submission of poster, poster, printing, submission, protocol, printing at the university, rochester
Funders Acknowledgements:
National Center for Advancing Translational Sciences (NCATS), a component of the National Institutes of Health (NIH).
Grant ID: UM1 TR005451
Abstract
To establish a comprehensive protocol for the poster preparation and submission of posters for printing, ensuring adherence to technical requirements and efficient processing.
Troubleshooting
Problem
Issues uploading files to the print center
Solution
Verify that all submissions are saved in a print-center-approved format, such as PDF or PowerPoint.
Problem
Payment issues at the print center
Solution
Confirm the accepted payment method at the print center.
Check the specific requirements for your poster presentation and plan the physical delivery before the conference day.
Check the poster requirements of your target conference

Example
- The poster: portrait or landscape
- Size: maximum 36” x 48”
Check your department's requirement
  • If there is a review process before the poster printing
  • If there is a department template for a poster design
  • Use the approved official branding.

University of Rochester Medicine brand unveiled (announcement @Rochester on April 20, 2026)
April 15 marked the unveiling of a refreshed brand name and visual identity for our fully integrated academic health system: University of Rochester Medicine. The brand aligns the patient care, research, and education missions under one umbrella and reflects our strength as One University. You can access new logos, brand guidelines, and frequently asked questions on the URochester Medicine Brand Center, located on the intranet. (University network access required).
Check your collaborator's requirement.
  • UR CTSI-supported work must include the NIH/CTSA acknowledgment if applicable. For the language, visit Cite the UR CTSA Grant.
Review the UR poster printing center requirement
Email your poster to: [email protected]. The turnaround is 1~3 days.

Review the poster guide by UR Libraries

Make your plan
After reviewing the protocol, draft your timeline. This sample timeframe assumes printing through the CPMS.
AB
Time Before Event/TravelAction
4–2 weeksConfirm size, branding, acknowledgments, and funding
10–14 daysDraft poster
7 daysInternal scientific review
3–5 daysSubmit the final file to your printing center 
1–2 daysPick up & inspect print
Note
If your department is planning a poster presentation event as part of a research symposium or conference, please provide advance notice to [email protected]. This will assist CMPS in planning, inventory management, and ensuring timely service.

Poster Design
Create the poster using graphic design software, ensuring compliance with the following specifications for your target conference and the selected printing center at Step 4.

Generally,
- One dimension must be ≤ 36 inches; the other can be of any length
- File Format: Save as PDF or PowerPoint (.ppt or .pptx).
- Graphics: Use scalable vector graphics (EPS, PDF) or high-resolution bitmaps (TIFF, JPEG).

BioRender
URochester has a site-wide license for BioRender.
BioRender is a web-based app that helps scientists create professional life science figures in minutes. It has a library of over 50,000 scientifically accurate, expert-validated icons and templates for all of your visual communication needs. Pair figures with your data to communicate your research with publications, posters, and presentations.
When you log in to BioRender with your URochester netID and password, click 'Create new' and then choose 'Poster Builder'. Next, search 'Rochester' to view the URochester poster templates.






Setting Page Size
Change the document page size to the intended print size (e.g., 36" x 48").
Designing Content
Incorporate text, images, and figures, ensuring clarity and readability.

Formatting standards that print wellTitle: ≥ 72 pt Section headers: ~36 pt Body text: 24 pt (or 12 pt if working at half‑scale) Leave ½ inch margins Insert images with the 'Insert' function to avoid low resolution with copy & paste
Internal scientific & branding review
Review your draft poster Send PDF to your PI, mentor, co-authors, study team, and CTSI program contact (if funded).
Check for:
  • Final data consistency
  • Correct affiliations
  • Grant acknowledgments
  • Logo placement and readability: UR CTSI explicitly notes that proper citation and acknowledgment are required for supported work.
Request printing
If you use UR Copy Mail and Print Solutions, just send an email to https://www.rochester.edu/parking/mail-services/print-services/
  • Email us at: [email protected]
  • Include: artwork file and the FAO
  • location to pick up your item
If you use the Barnes Computing Center, submit the completed poster through the  Poster Submission Form (only accessible from UR networks).

Tips: If you plan to place orders regularly, consider creating an account. An account will allow you to:
  • Track all your orders in one place.
  • Set default contact and payment options.
Payment and Pickup
Prepare for payment upon pickup. Bring cash, check, or a signed charge form for UR account payments.
For details on poster pick-up, please visit UR Copy Mail and Print Solutions or the Barnes Computing Center.
Ready for presentation
Your poster may be rolled in a vinyl tube. Open and check if your poster is printed well. Before leaving for your poster presentation, practice a short 1~2-minute summary.
Good luck!
FAQ
Q. I am not ready for poster design because I can't decide on my poster contents. Do you have a tip for publishing research outcomes?
A. Visit 'New Scholar: Tips for Publishing' by URochester River Campus Libraries
Q. Do you have a recommended guideline for authorship when I prepare a poster?
A. UR library recommends using the CRediT Taxonomy https://credit.niso.org/. You can use this principle when you create any documents with collaborators, including work protocols, research protocols, or any publications.
Q. I don't have any experience with poster design. Is there a training opportunity?
A. URochester Library can help you with a lot of training materials and examples. Check this slide-deck to get tips on poster creation.
For your quick review, we recommend reviewing a video by "BioRender Learning Hub: Better Science Posters" https://www.youtube.com/watch?v=P3mhzhO-in8
If you have any further questions, contact the library at [email protected]