Oct 14, 2025
Open Archive
- Felipe Ribeiro1
- 1World Wide Web Consortium (W3C), Open Data Institute (ODI), International Association for Ontology and its Applications (IAOA).
- Felipe Ribeiro
Protocol Citation: Felipe Ribeiro 2025. Open Archive. protocols.io https://dx.doi.org/10.17504/protocols.io.14egnrjoql5d/v1
License: This is an open access protocol distributed under the terms of the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited
Protocol status: Working
We use this protocol and it's working
Created: October 13, 2025
Last Modified: October 14, 2025
Protocol Integer ID: 229699
Keywords: Archive, Archivology, Biblioteconomy, Library Information Science (LIS), File System, open archive open archive management, archivologic biblioteconomic library information science, application of open source technology, open source technology, world wide web constortium, li, organization of file, web, file, unesco, internet standard, ontology, organization, international association for ontology, application, international institute
Abstract
Open Archive Management is the application of open source technologies and archivologic biblioteconomic library information science (LIS) to the organization of files in any size and degree of complexity. It was developed through decades working with the World Wide Web Constortium (W3C) which develops the internet standards and the International Association for Ontology and its Applications (IAOA) to be compiled for my works with the United Nations Education Science Culture Organization (UNESCO) International Institute for Educational Planning (IIEP).
Guidelines
Follow each step under rule of law (RoL), preferably in collaborative open governance.
Materials
Collection of, virtual or physical, documents or artifacts.
Troubleshooting
Safety warnings
Licensed for Nonviolent Nonprofit Open Education Fair Use Under Creative Commons Attributive Non-Commercial Share-Alike (CC BY-NC-SA) 4.0 along Ethical Source Do No Harm Hippocratic License 3.0 and Contributor Covenant through the European Union Public License (EUPL) Interoperability Downstream Compatibility as an United Nations Education Science Culture Organization (UNESCO) 2019 Recommendation compliant Open Educational Resources (OER).
Ethics statement
Licensed for Nonviolent Nonprofit Open Education Fair Use Under Creative Commons Attributive Non-Commercial Share-Alike (CC BY-NC-SA) 4.0 along Ethical Source Do No Harm Hippocratic License 3.0 and Contributor Covenant through the European Union Public License (EUPL) Interoperability Downstream Compatibility as an United Nations Education Science Culture Organization (UNESCO) 2019 Recommendation compliant Open Educational Resources (OER).
Before start
Files Names are to be organized in the following way to improve their human readability, accessibility, and self-explanation:
Historical Files Example: 2025.10. Open Archive - Felipe Ribeiro.odt
Hierarchical Files Example: 1. Open Archive - Felipe Riberio.odt
Open Archive Development
Open Directory Structure
Expected result
Folders and Files being ordered by the year and month dates or hierarchy numbersin front of their name allow for their better organization. I propose the following data structure alignment:
1. Personal:
1.1. Documents: Birth certificate, identity register, passport, driver's license, electoral title, healthcare card, military register, professional union registers, etc.
1.2. Credentials:Individual certificates.
1.2.1. Clearance: Background checks, criminal records, debts assessment, legal duties to fulfill assessments, sociopsychological capacities assessments, signed ethical pledges, conflicts of interest disclosures, languages assessment,, technical proficiency assessment, etc.
1.2.2. Degrees: Documents from pre-school, primary school, childhood courses, high school, adolescence courses, and undergraduate degrees.
1.2.3. Post-Graduations: Master of arts (M.A.), master of science (M.S.), master of education (M.Ed.), master of divinities (M.Div.), doctorate (Dr.), post-honoris doctor (Ph.D), and other strictu sensu graduations diplomas and track-records with their due credits table.
1.2.4. Specializations: Accredited latu sensu diplomas and historical track records with their due credits table.
1.2.5. Experience: Proofs of Works like previous contracts and official documents.
1.2.6. Recognitions: Condecorations, doctor honoris causa (D.H.C.) Awards, badges, grants, etc.
1.2.7. Recommendations: Personal and institutional endorsement.
1.3. Legal:Preferably secured ledgers under encryption.
1.3.1. Accounting: Monthly balance
budget along its due payments bills.
1.3.2. Contracts: Hiring, marriage certificate, personal insurances, job arrangements, work contracts, and other legal documents.
1.3.3. Audit: Reports, litigations, and other legal cases.
1.4. Medical: Vaccines card, previous conditions diagnosis, emergency treatment necessities
documents, and other official documents.
1.5. Interface: Personalization for the computer operational system (OS) itself.
1.5.1. Fonts
1.5.2. Wallpapers
1.5.3. Multimedia: Icons, sounds, animations, etc.
1.6. Websites: With at least one biographical personal page.
1.7. Letters.
2. Institutions: With one folder for each institution one works with.
3. Research: With one folder for each project and subject one studies to organize all external images, audio, and video.
4. Writings: Publications, academic papers, news articles, magazine texts, web log (blog) hypertexts, etc.
5. Projects: Non-institutional projects, like forked GitHub repositories.
6. Heritage: Self produced artworks, products, and their due provenance certifications.
7. Reports: Memorial video-photographic folders ordered historically,